DLA Piper is a global law firm with lawyers in the Americas, Asia Pacific, Europe and the Middle East, positioning us to help companies with their legal needs around the world. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada, the Pacific Rim and around the world. Named one of British Columbia’s Top Employers from 2007 to 2019, we offer competitive salaries and benefits across all offices, including a generous, top-rated employee pension plan. We believe that all members of our team need to work together to provide world-class service to our clients.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you!

To apply for any of the following positions, please send your cover letter and resume to [email protected].

We thank all candidates for their interest, however, only short-listed candidates will be contacted.

Accessibility

DLA Piper (Canada) LLP is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. We will work with all applicants to accommodate their individual accessibility needs.

Current Opportunities

Office Administrator – Toronto

Legal Administrative Assistant, Litigation (12 – 15 month contract) – Edmonton

Resource Legal Administrative Assistant (“Floater”) – Toronto

Help Desk Analyst – Vancouver

Legal Administrative Assistant – Toronto

Legal Administrative Assistant, Litigation – Calgary

Communications Specialist – National

Accounting Generalist – Toronto

Marketing and Events Specialist – National

Executive Assistant – Vancouver

Real Estate Law Clerk – Toronto

Programmer/Database Analyst (C#/.NET/MS SQL) – Vancouver

Corporate/Securities Law Clerk (Senior) – Toronto

Legal Administrative Assistants – Practicum Placements 

Office Administrator – Toronto Office

We are currently looking for an Office Administrator to join our Administration department in Toronto and invite you to review the job description. The Office Administrator is responsible for the general management of the Toronto office with specific focus on human resources, premises/office services and administration. A key objective of the position is to ensure an efficiently functioning and client-service focused office, while balancing the national programs and best practices that exist for the firm.  

Direct reports include all Office Services staff but the Office Administrator may also be involved in performance management of Toronto-based IT and Finance staff, as required by national Directors. This position reports to the COO and Firm Directors in the Vancouver Office and the Toronto Office Managing Partner.

Duties & Responsibilities

Human Resources:  Responsible for the overall Human Resources function in the Toronto office with a strong focus on employee relations, performance management, recruitment and efficient utilization of support staff. Supports the onboarding and development of professional level staff as required by the Office Managing Partner, Director of Lawyer Development, and Director of Student Programs.  

Support Staff Functions:

  • Manages recruitment process for all support staff hires;
  • Oversees the on-boarding of all staff, coordinating the details and requirements of all administrative departments in order to create an exceptional first impression of our workplace; 
  • Works with lawyers and staff to find teaming solutions and to ensure optimal ratios of staff to lawyers;
  • Provides support and guidance to staff/lawyer teams and staff/administrative management teams with respect to performance management as necessary;
  • Participates in market salary surveys and administers salary budget; 
  • Conducts probationary, annual performance and salary reviews;
  • Understands staff goals with respect to ongoing learning and development, provides coaching and counseling with respect to job opportunities at the firm, makes recommendations for training and approves courses; 
  • Manages progressive discipline to address performance management issues;
  • Ensures appropriate employee communication channels are maintained; 
  • Schedules and tracks attendance for support staff, including coordinating arrangements for coverage;
  • Provides information to HR with respect to any personnel changes so they can administer changes (new hires, salary changes, terminations etc.); and
  • Maintains employees files and forwards paperwork to HR as necessary. 

Legal Professional Functions:  

  • Oversees the on-boarding of all professional staff, coordinating the details and requirements of all administrative departments in order to create an exceptional first impression of our workplace; 
  • Supports the Director of Lawyer Development with initiatives that support the continuing professional development requirements of Ontario lawyers; 
  • Assists with the departure of lawyers ensuring that all departing lawyer protocols are completed; and
  • Supports the Director of Student Programs with in-take of Toronto articled and summer students including on-boarding. 

Premises, Office Services and Administration:  Responsible for all premises related matters including office security, maintenance and upkeep of equipment and premises, controls for office supplies, management of office services team and the first class presentation of the Toronto office. Responsible for ensuring law society memberships and insurance is maintained for Toronto office lawyers.  

  • Manages Office Services staff and implements processes to ensure efficiency in operations for switchboard/reception, client centre (catering), copy centre, central filing and outside storage, mailing system, courier services and office supplies; 
  • Works with the building Landlord on any non-lease related issues that arise; 
  • Coordinates parking program for partners; 
  • Ensures the Joint Health & Safety Committee is operating effectively and complying with legislation; 
  • Implements and oversees committees for staff events and charity work etc.; and
  • Provides support to the Office Managing Partner when required; 

Other Duties:

  • Under the Director of Finance, coordinates the preparation of the Toronto office budget and operating plans;
  • Serves as Toronto office representative of national team for any national projects or initiatives to be executed; and
  • Participates in monthly Office Administrator/Director calls. 

Knowledge, Qualities & Experience Required

  • Minimum of 7-10 years’ experience in an office management position, ideally in a law firm or professional services firm;
  • A Bachelors level education in Business Administration, Commerce, Human Resources through an accredited technical college or university;
  • Advanced PC Skills with MS Word and MS Excel;
  • Experience in HR required;
  • Experience working with HRIS;
  • Dedicated to providing quality service to clients and consistently meet expectations by providing service beyond expectation;
  • Excellent communication (written & verbal) and interpersonal skills with the ability to listen effectively, respond appropriately, and maintain a mutual comfort level while relating to a diverse group of individuals;
  • Strong ability to manage multiple internal clients and remain productive within a time-sensitive and fast-paced environment;
  • Excellent organizational and time management abilities required;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
  • Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision.

Legal Administrative Assistant, Litigation (12 – 15 month contract) – Edmonton Office

We are currently looking for a Legal Administrative Assistant to join our Litigation department and invite you to review the job description.

Duties & Responsibilities

  • Daily correspondence, document preparation, dicta-typing, drafting and filing court documents;
  • File preparation and management;
  • Book court dates, discoveries and communicate with registries;
  • Organize, assemble and draft chambers records, books of authorities, court pleadings and prepare agreements as required;
  • Conduct searches and carry out investigations through internet and other means;
  • Liaise with legal assistants, paralegals, other lawyers and clients on file progress;
  • General administrative duties including entering timesheets and coordinating the billing cycle;
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Minimum two to four years’ experience; preferred within Litigation and/or personal injury;
  • Knowledge and familiarity with the Rules of Court (Alberta);
  • Understanding and familiarity with various litigation legal precedents and procedures;
  • Formal Legal Assistant education and training an asset;
  • Capable of interpreting instructions and preparing required documentation;
  • Accurate and detail-oriented, and possesses sound judgement and initiative;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Ability to manage multiple internal clients and be adaptable to the needs of each; and
  • Ability to maintain highest levels of discretion and confidentiality.  

Resource Legal Administrative Assistant (“Floater”) – Toronto Office

We are currently looking for a Resource Legal Administrative Assistant (“Floater”) to join us and invite you to review the job description. Working on the float team, the successful candidate will have the opportunity to meet people from across the firm and utilize their skills in a variety of different practice areas and specialized areas of law. Looking to our needs in the future, there is a strong possibility that there will be position(s) opening for permanent roles with teams of lawyers, of which this candidate would be welcome to apply.  

The Resource Legal Administrative Assistant is responsible for providing legal administrative support to teams in all areas of law, for covering desks during short and longer term absences (everything from sick days to pre-booked vacations to extended leaves), and for overflow work when other LAA’s are busy. We are looking specifically for candidates that like to stay busy and who are very flexible and adaptable, resourceful in their own learning and who have a strong sense of customer service orientation and a “can do” attitude. 

Duties & Responsibilities

  • Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant; 
  • Meet with and follow instructions of the assistant with respect to specific requirements of the desk; 
  • Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements); 
  • Maintain established filing and bring forward systems which may be in either manual or electronic form;
  • Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications; 
  • Coordinate parties, schedule and organize various meetings; 
  • Enter timesheets and coordinate the billing cycle;
  • Complete electronic and/or manual filing;
  • Perform various administrative tasks including conflicts checks, opening and closing of files and other Finance procedures; 
  • Provide a high level of service - liaise with other assistants, paralegals and lawyers regularly regarding file updates; and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Formal Legal Assistant education required;
  • Minimum of 1 years’ work experience is preferred, ideally as a Legal Administrative Assistant, or working in an office or a customer service environment;
  • Exposure to a variety of practice areas including Litigation and Corporate;
  • Strong knowledge of Residential Real Estate files preferred;
  • Excellent software skills, particularly with Microsoft Office, including using Outlook contacts and calendar functions;
  • Experience in Nuance PDF, FileSite, Elite, Workshare programs is considered an asset; 
  • Adaptable and flexible;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
  • Ability to manage multiple internal clients and be adaptable to the needs of each.

Help Desk Analyst – Vancouver Office

We are currently looking for a Help Desk Analyst to join our IT department and invite you to review the job description.

The Help Desk Analyst is responsible for providing exceptional customer support for all lawyers and support staff in all offices across Canada. This role assists DLA Piper (Canada) LLP users (internal clients) with all hardware and software support questions and assists with troubleshooting technical issues. 

Duties & Responsibilities

  • Answer Help Desk calls in a courteous and friendly manner, handle email and in-person requests from all clients;
  • Log all trouble tickets as per IT department best practices;
  • Prioritize problems, troubleshoot and exercise problem-solving skills;
  • Follow-up with clients to ensure resolution is complete and timely;
  • Exercise good judgment to assess and escalate requests appropriately;
  • Collaborate and work effectively with other members of the Help Desk Support team;
  • Work with the Desktop and Infrastructure teams to diagnose and resolve issues as required;
  • Support Enterprise applications; 
  • Communicate with internal clients and the IT groups about Help Desk issues; 
  • Maintain Knowledge Base documentation of problem cause, impact and resolution;
  • Develop an understanding of the user environment and maintain technical knowledge;
  • Handle equipment bookings and setups (laptops, projectors, smartphones, video conferencing);
  • Support desktops ,laptops, and mobile smartphone devices, including desktop PC hardware setups;
  • Liaise with smartphone service providers for account related matters; and
  • Project work and other duties as required.

Knowledge, Qualities & Experience Required

  • Minimum one year experience working in a help desk environment using a call tracking system ideal;
  • Diploma in Computer Technology or equivalent;
  • Excellent customer service and communication skills (verbal and written);
  • Able to troubleshoot hardware and software issues of various platforms and Operating Systems; including desktop, laptops, smartphones, and printers;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Functional knowledge of basic enterprise networking infrastructure;
  • Experience supporting all MS Office applications including Word 2010 with customized forms and templates;
  • Experience supporting internal Document Management Systems; 
  • Experience using Mobile Device Management software;
  • Experience supporting various legal applications is ideal;
  • Experience with remote access solutions such as Citrix and VPN is preferred;
  • Able to effectively and concisely translate technical information and procedures to end-users;
  • Strong troubleshooting and analytical skills with capacity to accurately identify and assess problems before providing accurate solutions;
  • Dedicated to providing service beyond expectation; and
  • Ability to manage multiple internal clients and be adaptable to the needs of each.

Legal Administrative Assistant – Toronto Office

We are currently looking for a Legal Administrative Assistant to join our Corporate department and invite you to review the job description.

Responsibilities and Duties

  • Update and revise a variety of often lengthy documents;
  • Maintain records of all client files, related records and general files;
  • Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Microsoft Office, from dictation or other instruction as required;
  • Perform a variety of routine tasks as well as special projects as required;
  • Answer the telephone, route callers, take messages and provide routine information to callers;
  • Maintain daily appointment calendars, meeting bookings, make travel arrangements as required;
  • Input all time entries daily and process all accounts for the lawyers;
  • Open and close client/matter files;
  • Open and sort mail;
  • Perform administrative and related duties as assigned and to assist others in the department as required;
  • Arrange conference calls;
  • Prepare Audit Inquiry Response Letters; and
  • Other duties as required.

Qualifications and Skills

  • Minimum of 5 years’ experience in a Legal Administrative Assistant position;
  • Formal Legal Assistant education and training an asset;
  • Advanced PC skills, particularly with Microsoft Office Suite (Word, Excel, etc.);
  • Knowledge of decentralized billing, and the ability to complete other related financial transactions as required;
  • Able to handle a demanding position with flexibility for occasional overtime;
  • Strong attention to detail;
  • Able to use good judgment and maintain professionalism;
  • Able to ensure utmost confidentiality and use of discretion at all times;
  • Dedicated to providing quality service to clients and consistently meet expectations by providing service beyond expectations;
  • Excellent communication (written & verbal) and interpersonal skills with ability to listen effectively, respond appropriately, and maintain mutual comfort level while relating to a diverse group of individuals;
  • Strong ability to perform well and be unfailingly diplomatic in a high pressure environment with multiple clients;
  • Able to remain productive within a time-sensitive and fast-paced environment;
  • Excellent organizational and time management skills;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; 
  • Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision; and
  • Ability to maintain excellent working relationships with all staff.

Legal Administrative Assistant, Litigation – Calgary Office

We are currently looking for a Legal Administrative Assistant to join our Litigation department and invite you to review the job description.

Duties & Responsibilities

  • Daily correspondence, document preparation, dicta-typing, drafting and filing court documents;
  • File preparation and management;
  • Book court dates, discoveries and communicate with registries;
  • Organize, assemble and draft chambers records, books of authorities, court pleadings and prepare agreements as required;
  • Conduct searches and carry out investigations through internet and other means;
  • Liaise with legal assistants, paralegals, other lawyers and clients on file progress;
  • General administrative duties including entering timesheets and coordinating the billing cycle; and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Minimum three years’ experience in Litigation;
  • Knowledge and familiarity with the Rules of Court (Alberta);
  • Understanding and familiarity with various litigation legal precedents and procedures;
  • Formal Legal Assistant education and training an asset;
  • Capable of interpreting instructions and preparing required documentation;
  • Accurate and detail-oriented, and possesses sound judgement and initiative;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Ability to manage multiple internal clients and be adaptable to the needs of each; and
  • Ability to maintain highest levels of discretion and confidentiality.

Communications Specialist – National

We are currently looking for a Communications Specialist to join our Marketing and Business Development department and invite you to review the job description.

Responsibilities and Duties

Digital Marketing 

  • Manages the Firm’s website strategy for SEO (Search Engine Optimization); 
  • Manages content of website and intranet site, including publications, events, media mentions, articles, bulletins, updates from the Human Resources department and Director of Student Programs;
  • Develops and executes a website content strategy to improve visitor traffic and provides monthly web traffic reports and analytics; 
  • Serves as point of contact for website trouble-shooting, coordinates with US Marketing team and external developer as needed;
  • Manages and contributes content on the Firm’s social media accounts including Twitter, LinkedIn, Instagram and Facebook;
  • Manages content for the Firm blog; 
  • Provides regular reports and analysis on e-marketing program engagement;
  • Works to increase engagement on the firm’s various social media tools; 
  • Provides training to lawyers wishing to enhance their professional profile through social media;
  • Conducts ongoing research and make recommendations for general marketing and digital products/tools that will improve content distribution.

General Communications 

  • Works collaboratively with the Marketing Coordinator on the following: 
    • Drafts internal communications, press releases and internal announcements on new hires, honours, awards, notable matters and other firm news, facilitates translation before publication; 
    • Drafts and coordinates firm submissions to various ranking guides and awards locally, nationally and internationally; and
    • Oversees on-boarding process for new lawyers with regards to web biographies and marketing activity.
  • Works collaboratively with the Proposal Writer on the following:
    • Research information and develop custom content for pitches and proposals; and
    • Research, write, edit and proofread content for proposals and credential pieces. Collaborate with lawyers for practice area and industry specific content as it relates.
  • Facilitates approval process, conducts appropriate conflict searches, copy-edits, proofreads and formats client alerts for publication to ensure adherence to corporate style;
  • Liaises with US Communications team as necessary;
  • Ensures key messaging for all external communications remains on-brand and ensures standards are followed in invitations, ads, brochures, practice group descriptions, etc.; 
  • Creates and maintains PR-related content for the website and intranet;
  • Monitors firm news coverage, tracking firm and lawyer media mentions and interviews; and
  • Fields media requests and coordinates firm/lawyer response.

Qualifications and Skills 

  • Bachelor’s degree, preferably in Marketing, Communications or Technology Management;
  • Two years direct experience in an integrated Communications and Marketing environment, professional services firm preferred;
  • Detail-oriented coupled with strong writing and proofreading skills required;
  • Dedicated to providing quality service to clients and consistently meet expectations by providing service beyond expectation;
  • Excellent communication (written & verbal) and interpersonal skills with the ability to listen effectively, respond appropriately, and maintain a mutual comfort level while relating to a diverse group of individuals;
  • Strong ability to manage multiple internal clients and remain productive within a time-sensitive and fast-paced environment;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision;
  • Coding ability in HTML as it relates to digital site development and design; and
  • Working knowledge of Adobe Illustrator, InDesign, and Photoshop. 

Account Generalist – Toronto Office

We are currently looking for an Accounting Generalist to join our Finance department in Toronto and invite you to review the job description.

Duties & Responsibilities

  • Support the Finance Department processing transactions for all areas including: Accounts Payable, Accounts Receivable, Client Billing and Trust;
  • Run and distribute the monthly proforma cycle and on demand proforma requests;
  • Electronic Billing (eBilling): responsibility for new client setups, Legal Administrative Assistant setups and training, liaising with eBillingHub and third party providers where required to resolve invoice issues (including timekeeper setups and rates, client codes and LEDES file errors);
  • Process client bills including verifying authorization levels for write offs and reversals, processing of write-offs, transfers or other corrections;
  • Arrange for payments to be made from the firm trust accounts and applied to client bills as authorized by lawyers;
  • Process vendor invoices and rush cheque requests including checking authorization, general ledger, cost and tax coding, ensuring compliance with firm best practices and reconciling vendor statements;
  • Process expense reports;
  • Process Accounts Receivable payments including posting receipts, bank deposits, converting payments in other currencies;
  • Assists with processing trust transactions including deposits, payments and incoming and outgoing wire transfers as required;
  • Assists with E-Billing i.e. collecting and exchanging information; contact ‎information, reviewing client requirements/guidelines, lawyer rates, ‎timekeeper roles, reviewing invoice submissions and rejections;
  • Respond to customer service requests by phone or email in a timely and professional manner;
  • Assists the team with various special projects and department initiatives;
  • Analyze and evaluate potential changes to processes and procedures to increase efficiencies within the department;
  • Assists with the implementation of approved changes to departmental processes; 
  • Flexible to work overtime when necessary (i.e. month-end and year-end);
  • Assists with other duties as required throughout the department.

Knowledge, Qualities & Experience Required

  • 3-5 years’ experience in a similar role ideal;
  • Law firm experience would be an asset;
  • Experience with eBilling ideal; LEDES files knowledge;
  • Strong attention to detail and accuracy skills required;
  • Strong MS Office (Excel) skills and experience with accounting programs required;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
  • Ability to manage multiple internal clients and be adaptable to the needs of each. 

Marketing and Events Specialist

We are currently looking for a Marketing and Events Specialist to join our Business Development/Marketing department and invite you to review the job description.

Responsibilities and Duties

Sponsorships and Advertising

  • Assess sponsorship and advertising opportunities and make recommendations on the best options to pursue. Use tracking system for all firm sponsorships and advertisements, including declined opportunities; 
  • Manage and coordinate the sponsorship requirements, including facilitating payment and managing logistics for the sponsorship such as booking a table at a conference, ensuring logos and advertising are provided within deadlines, organizing booth requirements, setting-up booth if located in Vancouver, etc.; 
  • Manage and coordinate the advertising requirements, including facilitating payment and insertion orders/booking forms and working with the Marketing Manager and Digital Designer to develop the creative briefs and ads;
  • Track all sponsorships and advertising requests, including detailed information (such as who made the request/participated, was it approved or declined, total costs, what the results and outcomes were) determining the ROI, seeking feedback from all involved, and documenting recommendations for value of future sponsorship and/or ad placement;
  • Seek approval directly from the appropriate OMPs, and draft memos for annual sponsorships and advertising for particular practice groups in advance for the OMPs to evaluate at the start of each year;
  • Sponsorships include table purchases to events, dinners, galas, etc. Work with lead lawyers on filling tables, manage RSVPs, and coordinate additional details, such as sending logo and marketing collateral. 

Events Management

  • Lead and manage the events for the Western Canada offices, specifically in Vancouver and Edmonton. Some logistical items include the following: book venues, maintain event budgets, work with lead lawyers on key details, work with caterers and decide on menus, organize seating arrangements, ensure invitation lists are updated and invitations are sent, site visits to see event spaces in advance to plan room set up, etc.;
  • Create large-scale and detailed budgets, such as retreat budget, flight booking estimates, food and beverage estimates, etc.;
  • Facilitate the printing and delivery of all marketing collateral, such as binders, presentations, etc.;
  • If events are local, facilitate the set up and registration of the event including supplying name badges for attendees, handouts, organize appropriate signage, etc.; 
  • Collect event feedback from lawyers to determine ROI and for future events.

League Tables and Rankings & Directories

  • Ongoing maintenance of the Deals Database, includes adding new deals as they are sent to marketing;
  • Submit deal information to league tables (i.e. Thomson Reuters, Mergermarket, Bloomberg, Lexpert, etc.) on a quarterly basis and send matters to Digital Communications Coordinator, in US office; 
  • Submit large deals and cases to Lexpert Magazine’s Big Deals; 
  • Complete Legal Directories such as Chambers Canada submissions, Legal 500 submissions, and general submissions for various practice groups. This includes working with lawyers on collection of matters, researching matter details on SEDAR, and Google, collecting and drafting practice group information, and collecting referees;
  • Act as moderator for research interview calls and pre and post interview calls and emails with the lead lawyers. May include developing client list and supplementary materials to send to researcher.

Project Management and General Marketing Support

  • Delegate and oversee projects with Marketing Assistant, such as lawyer biography update project and CBA profiles; 
  • Update lawyer and law firm directories, such as BIV Largest Law Firms, Lexpert Lists, Alberta Law Firms and Legal Services Directory, and Thomson Reuters, etc.;
  • Planning and management of annual Lawyers’ Retreat, includes working with Digital Designer to have communications drafted, creating signage, event agenda, logistics for day-of, meal, activities, etc. 
  • Act as back-up to the Proposal Writer in the drafting/editing of pitch presentations, preparing proposals and RFP responses;
  • Delegate and assist Marketing Assistant with ordering and inventory of firm promotional items. Includes researching items, meeting with vendors, coordinating with other Canadian offices, etc.;
  • Assist with responding to requests such as copies of photos, bios, brochures, etc. and participate in a variety of special projects as needed to assist the marketing team. 

Qualifications and Skills

  • Minimum of 3 years’ experience in a Marketing department, preferably in a law firm or professional services environment;
  • Degree, Diploma or Certificate in Marketing is an asset;
  • Strong writing skills;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; 
  • Ability to manage multiple internal clients and be adaptable to the needs of each. 

Executive Assistant – Vancouver Office

We are currently looking for an Executive Assistant to join our firm. The Executive Assistant provides support to the firm’s Executive Committee through the direction of the Chief Operating Officer. In addition, the Executive Assistant provides support to the Director team (Finance, HR, IT and Marketing) on ad hoc tasks that relate to partnership matters, law society and premises related issues. We are looking for a candidate with an exceptional level of client service, who understands the importance of using discretion when dealing with firm matters and who takes pride in producing accurate and detail-oriented work. If this sounds like a good fit for you, we invite you to review the job description below.

Overview of Role

Support to Executive Committee 

  • Organize and arrange committee and partner meetings balancing busy schedules, differing time zones, AV and food requirements; 
  • Administer the voting process for new partners and confidential elections;
  • Support the Chief Operating Officer during partner evaluation period, coordinating and distributing confidential materials; 
  • Coordinate and obtain signatures on key documents from all partners in all offices as required;

Law Society Matters 

  • Interaction with law society on membership matters and regulations;
  • Coordinate annual practice declarations for all lawyers called in BC and ensure that they are returned in a timely manner to ensure Law Society deadlines are met; 

Finance

  • Assist with capital financing for partners, ensuring capital is paid to firm in timely manner by following up on forms completion; 
  • Monitor travel points to book flights and hotels;
  • General administrative support to director/department; 

Memberships, Business Licenses and Premises 

  • Arrange business licence renewal for Vancouver partners;
  • Maintain membership renewal for BCLMA, CBA, VBA; Vancouver Board of Trade;
  • Assist with special projects and events as directed by Chief Operating Officer;

Knowledge, Qualities & Experience Required

  • Executive or Administrative Assistant role experience in a similar environment required, formal Legal Assistant experience an asset but not required;
  • Advanced technical and PC skills and an orientation to use technology to create streamlined and efficient workflows; 
  • Able to handle highly confidential information in a professional and discrete manner;\
  • Very strong customer service orientation and ability to build trust of a sophisticated and professional client group;
  • Highly organized with strong attention to detail skills;
  • Proactive and follows up as needed; and
  • Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision.

Real Estate Law Clerk – Toronto Office

We are currently looking for a Law Clerk to join our Real Estate department and invite you to review the job description.

Responsibilities and Duties

  • Assist team in leasing, financings and purchases/sales;
  • Carry out, understand and summarize land, personal property and corporate searches, including off title searches;
  • Prepare initial drafts of primary documents (APSs and leases) and prepare and finalize ancillary/closing documents;
  • Be responsible for closings and for general file management using checklists and diary (primarily Outlook reminders);
  • Prepare reporting letters/books and Statements of Account;
  • Record and docket time in a timely manner; and
  • Other duties, as required.

Qualifications and Skills

  • Two to five years’ experience as a Law Clerk or Legal Assistant in Real Estate;
  • Formal Law Clerk education and training preferred;
  • Highly comfortable using Teraview;
  • Highly comfortable using MS Office (Word, Excel, Outlook), and Adobe;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Able to work well independently and as part of a team. Able to take direction from senior clerk;
  • Desire to learn and high ‘care’ factor;
  • Dedicated to providing service beyond expectations;
  • Excellent communication and interpersonal skills; 
  • Ability to manage multiple internal clients and be responsive to the needs of each; and
  • Understands importance of accuracy and detail, with the ability to exercise sound judgment and initiative.

Programmer/Database Analyst (C#/.NET/MS SQL) – Vancouver Office

We are looking for experienced Programmer/Database Analysts to join our in-house software development team. As a member of this team, you will be responsible for building modern .NET applications, including internal web applications, desktop clients, and back-end services. With help from the team, you will be responsible for projects end-to-end from design, development, testing, and deployment. You will also work closely with members of the Finance, Human Resources, and Information Technology teams to provide sophisticated SQL reporting and assist in the maintenance and support of their systems.  

We are located in the heart of downtown Vancouver directly across from the Burrard SkyTrain station. The work environment is spacious and quiet with great views of the city.  We can provide flexibility in scheduling and work situations. We are committed to making our developers as successful as possible.

Responsibilities and Duties

  • Gather requirements and translate them into functional applications;
  • Design, build, and maintain efficient, reusable, and reliable .NET / C# code;
  • Develop advanced SQL reports; both query and design;
  • Help maintain code quality, organization, and automation;
  • Establish strong relationships and work closely with the members of other departments; 
  • Provide project work and user support when needed; 
  • Support and maintain other systems as required; and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Minimum 3-5 years’ experience in a similar role preferred;
  • Diploma in a Computer Technology or equivalent required;
  • Proficient in C#, with a good knowledge of its ecosystems including ASP.NET Webforms/MVC, Winforms, and WPF;
  • Solid understanding of MS SQL Server, proficient with T-SQL or other SQL dialects;
  • Exposure to SQL Server Reporting Services (SSRS) or equivalent technology ideal;
  • Strong understanding of object-oriented programming and various design and architectural patterns;
  • Understanding of fundamental database schema design principles;
  • Proficient understanding of code versioning tools such as Git and TFS;
  • Results driven, has a history of producing results;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
  • Ability to manage multiple internal clients and be adaptable to the needs of each;
  • Experience in a technical role in law firm or professional services firm ideal but not required.

Priority will be given to applicants who can provide samples of their work.

Corporate/Securities Law Clerk (Senior) – Toronto Office

We are currently looking for a Corporate/Securities Law Clerk to join our Corporate service group and invite you to review the job description. Our aim is to find a candidate with specialized knowledge within the securities realm but broad enough corporate background to provide support in corporate services as time allows.

Duties & Responsibilities

Corporate Services

  • Assists with the coordination of the day-to-day responsibilities of the Corporate Services team;
  • Ensures Corporate Services procedures and best practices are communicated and followed;
  • Maintains familiarity with contents of client files and interacts directly with clients to ensure that necessary filings (both in Ontario and extra provincially) under the Corporations Information Act (Ontario) and other Ontario and applicable federal legislation are attended to;
  • Incorporates and organizes Ontario and Federal corporation;
  • Drafts corporate authorizing resolutions and documents required for day to day corporate proceedings as well as continuances, amalgamations, dissolutions and winding up; and
  • Assists corporate lawyers with necessary corporate resolutions and documentation required in connection with asset and share purchases and divestitures and corporate reorganizations.

Securities

  • Preparation and organization of securities offering and corporate documents, including private placement documents, OM’s, prospectuses, AIF, proxy materials, and related SEDAR filings;
  • Familiarity with steps involved in conducting AGM's, private placements, IPO's, stock option grants, and various other filings with the TSX and TSXV;
  • Assisting in entity acquisitions and divestitures by organizing, compiling and analyzing due diligence information;
  • Preparing and reviewing schedules to definitive agreements;
  • Ability to complete preliminary drafts of documents using our precedents and information supplied by client;
  • Ability to read financial statements; 
  • Prepare and file exempt distribution reports;
  • Prepare and file forms related to capital markets participation fees; and
  • Other corporate legal duties as required.

Qualifications and Skills

  • Graduate of a Paralegal Program with securities and corporate commercial experience - minimum of 10 years’ in securities;
  • Advanced computer skills including Microsoft Office, ALF and Elite;
  • Must be capable of interpreting instructions, preparing required documentation and correspondence and generally following files through to completion;
  • Excellent communication (verbal and written) and interpersonal skills required for effective communication with clients, lawyers, and other staff members;
  • Ability to prioritize and handle multiple tasks in a demanding work environment;
  • Capable of working independently; and
  • Accurate and detail-oriented. 

Legal Administrative Assistants – Practicum Placements

If you are interested in a Legal Administrative Assistant / Legal Assistant practicum placement in any office of DLA Piper (Canada) LLP, please submit your application to [email protected]. Your application will be reviewed and you will be contacted if we have availability.

General Consideration - All Locations

Not seeing a position of interest right now? Send your application to [email protected] for general consideration. It will be entered into our database for future opportunities.