DLA Piper is a global law firm with lawyers in the Americas, Asia Pacific, Europe and the Middle East, positioning us to help companies with their legal needs around the world. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada, the Pacific Rim and around the world. Named one of British Columbia’s Top Employers from 2007 to 2019, we offer competitive salaries and benefits across all offices, including a generous, top-rated employee pension plan. We believe that all members of our team need to work together to provide world-class service to our clients.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you!

To apply for any of the following positions, please send your cover letter and resume to [email protected].

We thank all candidates for their interest, however, only short-listed candidates will be contacted.

Accessibility

DLA Piper (Canada) LLP is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. We will work with all applicants to accommodate their individual accessibility needs.

Current Opportunities

Office Services Clerk – Calgary

Corporate Services Paralegal (Intermediate or Senior) – Vancouver

Digital Designer – National

Human Resources Analyst – Vancouver

Legal Administrative Assistant – Vancouver

Legal Administrative Assistant (“Floater” and Teamed position) – Vancouver

Help Desk Analyst – Calgary

Solutions Architect – Vancouver

Legal Administrative Assistant, Corporate – Calgary

Resource Legal Administrative Assistant (“Floater”) – Toronto

Legal Administrative Assistant, Litigation – Calgary

Marketing Specialist – Vancouver

Administration Coordinator – Vancouver

Corporate/Securities Law Clerk (Senior) – Toronto

Legal Administrative Assistants – Practicum Placements 

Office Services Clerk – Calgary

We are currently looking for an Office Services Clerk to join our Office Services department and ‎invite you to review the job description.‎

Duties & Responsibilities

  • Photocopy, scan documents, prepare trial binders and electronic closing books;‎
  • Handle and distribute incoming and outgoing couriers and mail;
  • Record and track shipped packages;
  • Update Library publications;
  • Coordinate miscellaneous marketing activities;
  • Order stationary supplies, as needed;
  • Liaise with maintenance workers and facilities personnel;
  • Report any premises issues and coordinate repairs;
  • Order and distribute promotional items and look after storage and distribution of items;
  • Provide switchboard relief, as required;
  • Provide I.T. backup when technician is away;
  • Set up and clean kitchens and boardrooms;
  • Other duties as required.

Qualifications and Skills

  • Entry level position, however a minimum of 1 year general office experience would be an asset;
  • Experience with MS Office;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills;
  • Ability to manage multiple internal clients and be adaptable to the needs of each.

Corporate Services Paralegal (Intermediate or Senior) – Vancouver

We are currently looking for an experienced Corporate Services Paralegal to join our Vancouver office and invite you to review the job description. The successful incumbent will join a busy and supportive team within our corporate services department.  

Duties & Responsibilities

  • Preparation of documents relating to BC, Federal and extra-provincial companies, limited partnerships and societies/not-for-profits, including incorporations/registrations, capital alterations, corporate reorganizations, share/asset transactions, article amendments, director and officer changes, name changes, amalgamations, continuations, dissolutions and restorations;
  • Minute book reviews;
  • Respond to client inquiries and independently manage files;
  • Attend to various filings and registrations;
  • Input all time entries daily;
  • Perform administrative and related duties as assigned and assist others in the department as required, and
  • Other duties, as required.

Knowledge, Qualities & Experience Required

  • Minimum of 3-5 years’ experience in a similar position;
  • Paralegal certification preferred;
  • High degree of proficiency with ALF and MS Office applications;
  • Experience with corporate registry filings;
  • Strong understanding of the British Columbia Business Corporations Act;
  • Familiarity with the British Columbia Societies Act an asset;
  • Strong technical aptitude;
  • High degree of accuracy and strong attention to detail; 
  • Excellent organizational and time management skills required to prioritize a high volume of tasks with competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent oral and written communication and interpersonal skills, and
  • Ability to multi-task and manage multiple files.

Digital Designer – National

If you are talented and passionate about brand design, we have a wonderful opportunity for a Graphic/Digital Designer within the Marketing and Business Development department of an innovative global law firm! Reporting in to our Manager of Marketing, Business Development and Communications, your role will be supporting the global brand visual identity, supporting the firm's service groups in terms of development and maintenance, in addition to designing a mix of print and digital assets. We are looking for someone who can lead execution and production of new concepts and who can naturally transition from working independently to collaborating with various stakeholders! We invite you to review the job description below.

Responsibilities and Duties

  • Design and creation of client-facing marketing collateral, including but not limited to brochures and guides, signage, event invitations, PPT presentations, advertisements, and social media graphics for the law firm;
  • Design user interface mockups for desktop/mobile (websites, webapps) and collaborate with the IT department to improve user experiences for internal and external applications (Adobe, Creative Suite, InDesign, Photoshop and Dreamweaver);
  • Maintain and promote brand guidelines, best practices and standards;
  • Liaise with the US design team on global initiatives for the firm;
  • Work with project managers and developers on digital marketing initiatives;
  • Ensure all branded assets are optimized and files are correctly formatted for optimal reproduction, and
  • Train Marketing Assistants to assist with design-related requests.

Qualifications and Skills

  • Post-secondary education in Design, Graphic Design or Visual Arts;
  • 5+ years’ experience in design, ideally within the legal or professional services industries;
  • Extensive knowledge of & ability to work in the Adobe Creative Suite (specifically InDesign, Photoshop, Dreamweaver & Illustrator) and PowerPoint;
  • Experience with digital and print design with examples of both in your portfolio;
  • HTML and CSS experience is an asset;
  • Ability to clearly and effectively communicate design processes, ideas, and solutions to stakeholders;
  • Able to build strong relationships across all departments, and
  • Ability to manage multiple projects and meet tight deadlines.

Human Resources Analyst – Vancouver Office

We are currently looking for a HR Analyst to support our busy, innovative and fun HR department. Reporting directly to the Manager of Compensation & Benefits, the HR Analyst will partner with the HR team and other departments to identify, recommend and implement innovative reporting processes and procedures that improve efficiency and take the HR data metrics reporting to the next level. The ideal candidate will be able to function collaboratively within a team but also be capable of working autonomously on projects or as otherwise needed. If you are enthusiastic, love working on process/reporting improvements and are a team player, we are looking for you.  

Duties & Responsibilities

  • Assists with the implementation and ongoing maintenance of the HRIS (ADP Workforce Now) to ensure and support maximum efficiency across the organization;
  • Helps to evaluate,  recommend and assist with implementing business process improvements having an HRIS component; 
  • Works with internal stakeholders to develop and maintain documentation of data entry procedures, reporting and  training materials for all employees in the use of various HR platforms (HRIS/ivEval/viRecruit);
  • In collaboration with the HR team, develops customized reports and statistical analysis of HR data (dashboards) for management and leadership team;
  • Provides and/or coordinates trend analysis to add value to the HR reports, and
  • Assists as needed with HR related projects that require technical expertise and aptitude (budget, viEval/viRecruit, internally developed apps/database etc.).  

Knowledge, Qualities & Experience Required

  • Comprehensive understanding of HR Systems; 
  • Strong problem solving and critical thinking skills;
  • Advanced Excel data manipulation and presentation; 
  • ADP and/or Payroll experience is preferred;
  • High professional standards for customer service, confidentiality and quality of work;
  • Analytical thinker, having attention to details to ensure data integrity of HR reporting;
  • Excellent communication skills including the ability to write clearly and succinctly and communicate with technical and non-technical users, and
  • University or Post Graduate Degree in Technology, Human Resources or a related field is preferred.

Legal Administrative Assistant – Vancouver Office

We are currently looking for a Legal Administrative Assistant to join our firm and invite you to review the job description. 

The Legal Administrative Assistant will support a team of lawyers (including a partner, associate and counsel) practising in our Tax law service group, spanning both a litigation and solicitor’s practice. The litigator does work at all levels of court, including federal court so someone comfortable being resourceful and who is solution-oriented when faced with new tasks and challenges, would excel in this role. This position also supports a counsel who requires assistance with interesting tasks such as speech writing and presentations.

This position is ideal for a Legal Administrative Assistant who is very comfortable working independently, takes pride in being highly organized without needing to be directed and who has a calm demeanor.

Duties & Responsibilities

  • Prepare, revise and create first drafts of various legal documents, forms and correspondence;
  • Manage the schedule and reminder system for 3 professionals;
  • Research processes for court filings at various levels of court;
  • Interact professionally with clients, counsel, experts and other stakeholders via telephone and written communications, dealing with issues directly as appropriate and escalating to lawyer as needed;
  • Coordinate file opening and closing including running conflicts checks;
  • Prepare forms and cheques for banking and administrative purposes;
  • Manage the billing cycle including regular entry of lawyer timesheets, drafting of bills and accounts receivable follow-up;
  • Coordinate parties, schedule and organize various meetings;
  • Complete electronic and/or manual filing, and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Office experience required, Legal Administrative experience preferred;
  • Experience in Tax and/or Litigation practice is an asset;
  • Strong MS Word skills preferred including advanced word processing skills;
  • Excel, PowerPoint, FileSite, Nuance, Elite/Webview skills considered an asset;
  • Excellent organizational and time management required to prioritize a high volume of tasks and manage competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills, and
  • Ability to manage multiple internal clients and be adaptable to the needs of each.

Legal Administrative Assistant (“Floater” and Teamed position) – Vancouver Office

Flexible to One Year Contract or Permanent Position

We are currently looking for a Resource Legal Administrative Assistant (“Floater”) and a Legal Administrative Assistant in a teamed position to join our firm and we invite you to review the job description. This is a great opportunity to join a fantastic firm. Working on the float team, the successful candidate will have the opportunity to meet people from across the firm and utilize their skills in a variety of different practice areas and specialized areas of law. 

The Resource Legal Administrative Assistant is responsible for providing legal administrative support to teams in all areas of law, for covering desks during short and longer term absences (everything from sick days to pre-booked vacations to extended leaves), and for overflow work when other LAA’s are busy. We are looking specifically for candidates that like to stay busy and who are very flexible and adaptable, resourceful in their own learning and who have a strong sense of customer service orientation and a “can do” attitude. 

Looking to our needs in the future, there is a strong possibility that there will be position(s) opening for permanent roles with teams of lawyers, of which this candidate would be welcome to apply.  

We are flexible to hiring this position on a one year contract position or on a permanent basis.  

Duties & Responsibilities

  • Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant; 
  • Meet with and follow instructions of the assistant with respect to specific requirements of the desk; 
  • Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements); 
  • Maintain established filing and bring forward systems which may be in either manual or electronic form; 
  • Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications; 
  • Coordinate parties, schedule and organize various meetings; 
  • Enter timesheets and coordinate the billing cycle;
  • Complete electronic and/or manual filing;
  • Perform various administrative tasks including conflicts checks, opening and closing of files and other Finance procedures; 
  • Provide a high level of service - liaise with other assistants, paralegals and lawyers regularly regarding file updates, and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Formal Legal Assistant education required;
  • Minimum of 1 years’ work experience is preferred, ideally as a Legal Administrative Assistant, or working in an office or a customer service environment;
  • Exposure to a variety of practice areas including Litigation and Corporate;
  • Excellent software skills, particularly with Microsoft Office, including using Outlook contacts and calendar functions;
  • Experience in Nuance PDF, FileSite, Elite, Workshare programs is considered an asset; 
  • Adaptable and flexible;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions, and
  • Ability to manage multiple internal clients and be adaptable to the needs of each.

Help Desk Analyst – Calgary Office

We are currently looking for a Help Desk Analyst to join our IT department and invite you to review the job description.

The Help Desk Analyst is responsible for providing exceptional customer support for all lawyers and support staff in all offices across Canada. This role assists DLA Piper (Canada) LLP users (internal clients) with all hardware and software support questions and assists with troubleshooting technical issues. 

Duties & Responsibilities

  • Answer Help Desk calls in a courteous and friendly manner, handle email and in-person requests from all clients;
  • Log all trouble tickets as per IT department best practices;
  • Prioritize problems, troubleshoot and exercise problem-solving skills;
  • Follow-up with clients to ensure resolution is complete and timely;
  • Exercise good judgment to assess and escalate requests appropriately;
  • Collaborate and work effectively with other members of the Help Desk Support team;
  • Work with the Endpoint and Infrastructure teams to diagnose and resolve issues as required;
  • Support Enterprise applications; 
  • Communicate with internal clients and the IT groups about Help Desk issues; 
  • Maintain Knowledge Base documentation of problem cause, impact and resolution;
  • Develop an understanding of the user environment and maintain technical knowledge;
  • Handle equipment bookings and setups (laptops, projectors, smartphones, video conferencing);
  • Support desktops ,laptops, and mobile smartphone devices, including desktop PC hardware setups, and equipment reallocation during office moves;
  • Liaise with smartphone service providers for account related matters, and
  • Project work and other duties as required.

Knowledge, Qualities & Experience Required

  • Minimum one year experience working in a help desk environment using a call tracking system ideal;
  • Diploma in Computer Technology or equivalent;
  • Excellent customer service and communication skills (verbal and written);
  • Able to troubleshoot hardware and software issues of various platforms and Operating Systems (Windows 10); including desktop, laptops, smartphones, and printers;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Functional knowledge of basic enterprise networking infrastructure;
  • Experience supporting all MS Office applications including Word 2016 with customized forms and templates;
  • Experience supporting internal Document Management Systems; 
  • Experience using Mobile Device Management software;
  • Experience supporting various legal applications is ideal;
  • Experience with remote access solutions such as Citrix and VPN is preferred;
  • Able to effectively and concisely translate technical information and procedures to end-users;
  • Strong troubleshooting and analytical skills with capacity to accurately identify and assess problems before providing accurate solutions;
  • Dedicated to providing service beyond expectation, and
  • Ability to manage multiple internal clients and be adaptable to the needs of each.

Solutions Architect – Vancouver Office

We are currently looking for a Solutions Architect to join our IT department and invite you to review the job description.

The Solutions Architect is part of the Infrastructure Team, which serves lawyers and support staff in all of the Canadian offices of DLA Piper (Canada) LLP (Vancouver, Calgary, Edmonton, Toronto, Montreal). The Infrastructure Team is responsible for all systems from endpoints through to the datacentre, enterprise applications, line of business applications, voice, cloud and security. The Solutions Architect will be an experienced IT professional with a focus on enterprise applications, cloud services and remote access, and securing them to industry best practices.

Duties & Responsibilities

  • This is not a security analyst role, however security will be at the forefront of all responsibilities, including remediation where necessary;
  • Migrate existing infrastructure to cloud based alternatives where appropriate;
  • Research and implement alternate solutions for existing infrastructure and applications where appropriate;
  • Maintain current systems that are in transition;
  • Understand various technologies and how they fit together, whether physical, virtual, or mobile, to create a seamless end-user experience;
  • Have a thorough understanding of Group Policy and security baselines;
  • Prioritize workloads and exercise superior problem solving skills and issue resolution;
  • Take Level 3 escalations where appropriate, and
  • Other duties as required, including on-call rotation.

Knowledge, Qualities & Experience Required

  • Minimum of 5 years’ experience working in IT at a senior level;
  • Experience with securing Windows Server and Active Directory is essential;
  • Experience migrating or working with Azure/M365 would be highly regarded;
  • Experience with Skype for Business/Teams would be highly regarded;
  • Experience with multi-factor authentication and SSO would be highly regarded;
  • Experience with MDM solutions and Citrix/VDI would be highly regarded;
  • Experience with document management products is an asset;
  • Experience with legal applications is an asset;
  • Experience in PowerShell or C# is an asset;
  • Diploma in Computer Technology or equivalent preferred;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing quality customer support by providing service beyond the customer’s expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Ability to manage multiple internal clients and be adaptable to the needs of each;
  • French language skills are not required but are considered an asset, and
  • Law firm or professional services experience preferred but not required.

Legal Administrative Assistant, Corporate – Calgary Office

We are currently looking for a Legal Administrative Assistant to join our firm and invite you to review the job description. 

The Legal Administrative Assistant will support a team of lawyers practising in Corporate Commercial practices who are involved in a variety of transactions spanning multiple industries. This position is ideal for a Legal Administrative Assistant comfortable with managing a high volume of work, who enjoys variety, who takes pride in providing a high level of support and organization, who takes an enthusiastic approach to their work and who is solution-oriented when confronted with challenges.

Duties & Responsibilities

  • Prepare and revise various legal documents, forms and correspondence including lengthy documents with multiple versions and blacklines; 
  • Interact professionally with clients, counsel, experts and other stakeholders via telephone and written communications, dealing with issues directly as appropriate and escalating to lawyer as needed;
  • Coordinate file opening and closing including running conflicts checks; 
  • Prepare forms and cheques for banking and administrative purposes;
  • Conduct corporate searches; 
  • Manage the billing cycle including regular entry of lawyer timesheets, drafting of bills and accounts receivable follow-up; 
  • Maintain established filing and bring forward systems in either manual or electronic form; 
  • Coordinate parties, schedule and organize various meetings; 
  • Complete electronic and/or manual filing, and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Office experience required, Legal Administrative experience preferred;
  • Experience in Corporate Commercial practice is preferred;
  • Experience in Wills and Estates is considered an asset; 
  • Strong MS Word skills preferred including advanced word processing skills; 
  • Excel, PowerPoint, FileSite, Nuance, Elite/Webview skills considered an asset; 
  • Excellent organizational and time management required to prioritize a high volume of tasks and manage competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills;
  • Ability to manage multiple internal clients and be adaptable to the needs of each, and
  • Minimum 5 years of experience.

Resource Legal Administrative Assistant (“Floater”) – Toronto Office

We are currently looking for a Resource Legal Administrative Assistant (“Floater”) to join us and invite you to review the job description. Working on the float team, the successful candidate will have the opportunity to meet people from across the firm and utilize their skills in a variety of different practice areas and specialized areas of law. Looking to our needs in the future, there is a strong possibility that there will be position(s) opening for permanent roles with teams of lawyers, of which this candidate would be welcome to apply.  

The Resource Legal Administrative Assistant is responsible for providing legal administrative support to teams in all areas of law, for covering desks during short and longer term absences (everything from sick days to pre-booked vacations to extended leaves), and for overflow work when other LAA’s are busy. We are looking specifically for candidates that like to stay busy and who are very flexible and adaptable, resourceful in their own learning and who have a strong sense of customer service orientation and a “can do” attitude. 

Duties & Responsibilities

  • Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant; 
  • Meet with and follow instructions of the assistant with respect to specific requirements of the desk; 
  • Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements); 
  • Maintain established filing and bring forward systems which may be in either manual or electronic form;
  • Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications; 
  • Coordinate parties, schedule and organize various meetings; 
  • Enter timesheets and coordinate the billing cycle;
  • Complete electronic and/or manual filing;
  • Perform various administrative tasks including conflicts checks, opening and closing of files and other Finance procedures; 
  • Provide a high level of service - liaise with other assistants, paralegals and lawyers regularly regarding file updates, and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Formal Legal Assistant education required;
  • Minimum of 1 years’ work experience is preferred, ideally as a Legal Administrative Assistant, or working in an office or a customer service environment;
  • Exposure to a variety of practice areas including Litigation and Corporate;
  • Strong knowledge of Residential Real Estate files preferred;
  • Excellent software skills, particularly with Microsoft Office, including using Outlook contacts and calendar functions;
  • Experience in Nuance PDF, FileSite, Elite, Workshare programs is considered an asset; 
  • Adaptable and flexible;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions, and
  • Ability to manage multiple internal clients and be adaptable to the needs of each. 

Legal Administrative Assistant, Litigation – Calgary Office

We are currently looking for a Legal Administrative Assistant to join our Litigation department and invite you to review the job description.

Duties & Responsibilities

  • Daily correspondence, document preparation, dicta-typing, drafting and filing court documents;
  • File preparation and management;
  • Book court dates, discoveries and communicate with registries;
  • Organize, assemble and draft chambers records, books of authorities, court pleadings and prepare agreements as required;
  • Conduct searches and carry out investigations through internet and other means;
  • Liaise with legal assistants, paralegals, other lawyers and clients on file progress;
  • General administrative duties including entering timesheets and coordinating the billing cycle, and
  • Other duties as required.

Knowledge, Qualities & Experience Required

  • Minimum three years’ experience in Litigation;
  • Knowledge and familiarity with the Rules of Court (Alberta);
  • Understanding and familiarity with various litigation legal precedents and procedures;
  • Formal Legal Assistant education and training an asset;
  • Capable of interpreting instructions and preparing required documentation;
  • Accurate and detail-oriented, and possesses sound judgement and initiative;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Ability to manage multiple internal clients and be adaptable to the needs of each, and
  • Ability to maintain highest levels of discretion and confidentiality.

Marketing Specialist – Vancouver Office

We are currently looking for a Marketing Specialist to join our Business Development/Marketing department and invite you to review the job description.

Responsibilities and Duties

Sponsorships and Advertising

  • Assess sponsorship and advertising opportunities and make recommendations on the best options to pursue. Use tracking system for all firm sponsorships and advertisements, including declined opportunities; 
  • Manage and coordinate the sponsorship requirements, including facilitating payment and managing logistics for the sponsorship such as booking a table at a conference, ensuring logos and advertising are provided within deadlines, organizing booth requirements, setting-up booth if located in Vancouver, etc.; 
  • Manage and coordinate the advertising requirements, including facilitating payment and insertion orders/booking forms and working with the Marketing Manager and Digital Designer to develop the creative briefs and ads;
  • Track all sponsorships and advertising requests, including detailed information (such as who made the request/participated, was it approved or declined, total costs, what the results and outcomes were) determining the ROI, seeking feedback from all involved, and documenting recommendations for value of future sponsorship and/or ad placement;
  • Seek approval directly from the appropriate OMPs, and draft memos for annual sponsorships and advertising for particular practice groups in advance for the OMPs to evaluate at the start of each year;
  • Sponsorships include table purchases to events, dinners, galas, etc. Work with lead lawyers on filling tables, manage RSVPs, and coordinate additional details, such as sending logo and marketing collateral.  

League Tables and Rankings & Directories

  • Ongoing maintenance of the Deals Database, includes adding new deals as they are sent to marketing;
  • Submit deal information to league tables (i.e. Thomson Reuters, Mergermarket, Bloomberg, Lexpert, etc.) on a quarterly basis and send matters to Digital Communications Coordinator, in US office; 
  • Submit large deals and cases to Lexpert Magazine’s Big Deals; 
  • Complete Legal Directories such as Chambers Canada submissions, Legal 500 submissions, and general submissions for various practice groups. This includes working with lawyers on collection of matters, researching matter details on SEDAR, and Google, collecting and drafting practice group information, and collecting referees;
  • Act as moderator for research interview calls and pre and post interview calls and emails with the lead lawyers. May include developing client list and supplementary materials to send to researcher.

Project Management and General Marketing Support

  • Delegate and oversee projects with Marketing Assistant, such as lawyer biography update project and CBA profiles; 
  • Update lawyer and law firm directories, such as BIV Largest Law Firms, Lexpert Lists, Alberta Law Firms and Legal Services Directory, and Thomson Reuters, etc.;
  • Planning and management of annual Lawyers’ Retreat, includes working with Digital Designer to have communications drafted, creating signage, event agenda, logistics for day-of, meal, activities, etc. 
  • Act as back-up to the Proposal Writer in the drafting/editing of pitch presentations, preparing proposals and RFP responses;
  • Delegate and assist Marketing Assistant with ordering and inventory of firm promotional items. Includes researching items, meeting with vendors, coordinating with other Canadian offices, etc.;
  • Assist with responding to requests such as copies of photos, bios, brochures, etc. and participate in a variety of special projects as needed to assist the marketing team. 

Events Management

Works collaboratively with the Events Specialist on the following:

  • Managing the events for the Western Canada offices, specifically in Vancouver and Edmonton. Some logistical items include the following: book venues, maintain event budgets, work with lead lawyers on key details, work with caterers and decide on menus, organize seating arrangements, ensure invitation lists are updated and invitations are sent, site visits to see event spaces in advance to plan room set up, etc.;
  • Create large-scale and detailed budgets, such as retreat budget, flight booking estimates, food and beverage estimates, etc.;
  • Facilitate the printing and delivery of all marketing collateral, such as binders, presentations, etc.;
  • Facilitate the set up and registration of the event including supplying name badges for attendees, handouts, organize appropriate signage, etc.; 
  • Collect event feedback from lawyers to determine ROI and for future events.

Qualifications and Skills

  • Minimum of 3 years’ experience in a Marketing department, preferably in a law firm or professional services environment;
  • Degree, Diploma or Certificate in Marketing is an asset;
  • Strong writing skills;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills; 
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; 
  • Ability to manage multiple internal clients and be adaptable to the needs of each. 

Administration Coordinator – Vancouver Office

We are currently looking for a dynamic Administration Coordinator to join our firm. This position would support the firm’s Executive Committee through the direction of the Chief Operating Officer. In addition, they would provide assistance to the Director team (Finance, HR, IT and Marketing) on ad hoc tasks that relate to partnership matters, law society and premises related issues. We are looking for a candidate who is very passionate about customer service, has positive energy with a professional attitude who understands the importance of using discretion when dealing with firm matters and who takes pride in producing accurate and detail-oriented work. This is your time to shine and grow with a large global law firm. Show off your tech savvy side to improve and implement new processes for our firm. This is a great opportunity to join a firm that empowers people who demonstrate potential and the right attitude to grow their career! If this sounds like a good fit for you, we invite you to review the job description below.

Overview of Role

Support to Executive Committee 

  • Organize and arrange committee and partner meetings balancing busy schedules, differing time zones, AV and food requirements; 
  • Administer the voting process for new partners and confidential elections;
  • Support the Chief Operating Officer during partner evaluation period, coordinating and distributing confidential materials; 
  • Coordinate and obtain signatures on key documents from all partners in all offices as required;

Law Society Matters 

  • Interaction with law society on membership matters and regulations;
  • Coordinate annual practice declarations for all lawyers called in BC and ensure that they are returned in a timely manner to ensure Law Society deadlines are met; 

Finance

  • Assist with capital financing for partners, ensuring capital is paid to firm in timely manner by following up on forms completion; 
  • Monitor travel points to book flights and hotels;
  • General administrative support to director/department; 

Memberships, Business Licenses and Premises 

  • Arrange business licence renewal for Vancouver partners;
  • Maintain membership renewal for BCLMA, CBA, VBA; Vancouver Board of Trade;
  • Assist with special projects and events as directed by Chief Operating Officer;

Knowledge, Qualities & Experience Required

  • Executive or Administrative Assistant role experience in a similar environment required, formal Legal Assistant experience an asset but not required;
  • Advanced technical and PC skills and an orientation to use technology to create streamlined and efficient workflows; 
  • Able to handle highly confidential information in a professional and discrete manner;\
  • Very strong customer service orientation and ability to build trust of a sophisticated and professional client group;
  • Highly organized with strong attention to detail skills;
  • Proactive and follows up as needed; and
  • Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision.

Corporate/Securities Law Clerk (Senior) – Toronto Office

We are currently looking for a Corporate/Securities Law Clerk to join our Corporate service group and invite you to review the job description. Our aim is to find a candidate with specialized knowledge within the securities realm but broad enough corporate background to provide support in corporate services as time allows.

Duties & Responsibilities

Corporate Services

  • Assists with the coordination of the day-to-day responsibilities of the Corporate Services team;
  • Ensures Corporate Services procedures and best practices are communicated and followed;
  • Maintains familiarity with contents of client files and interacts directly with clients to ensure that necessary filings (both in Ontario and extra provincially) under the Corporations Information Act (Ontario) and other Ontario and applicable federal legislation are attended to;
  • Incorporates and organizes Ontario and Federal corporation;
  • Drafts corporate authorizing resolutions and documents required for day to day corporate proceedings as well as continuances, amalgamations, dissolutions and winding up; and
  • Assists corporate lawyers with necessary corporate resolutions and documentation required in connection with asset and share purchases and divestitures and corporate reorganizations.

Securities

  • Preparation and organization of securities offering and corporate documents, including private placement documents, OM’s, prospectuses, AIF, proxy materials, and related SEDAR filings;
  • Familiarity with steps involved in conducting AGM's, private placements, IPO's, stock option grants, and various other filings with the TSX and TSXV;
  • Assisting in entity acquisitions and divestitures by organizing, compiling and analyzing due diligence information;
  • Preparing and reviewing schedules to definitive agreements;
  • Ability to complete preliminary drafts of documents using our precedents and information supplied by client;
  • Ability to read financial statements; 
  • Prepare and file exempt distribution reports;
  • Prepare and file forms related to capital markets participation fees; and
  • Other corporate legal duties as required.

Qualifications and Skills

  • Graduate of a Paralegal Program with securities and corporate commercial experience - minimum of 10 years’ in securities;
  • Advanced computer skills including Microsoft Office, ALF and Elite;
  • Must be capable of interpreting instructions, preparing required documentation and correspondence and generally following files through to completion;
  • Excellent communication (verbal and written) and interpersonal skills required for effective communication with clients, lawyers, and other staff members;
  • Ability to prioritize and handle multiple tasks in a demanding work environment;
  • Capable of working independently; and
  • Accurate and detail-oriented. 

Legal Administrative Assistants – Practicum Placements

If you are interested in a Legal Administrative Assistant / Legal Assistant practicum placement in any office of DLA Piper (Canada) LLP, please submit your application to [email protected]. Your application will be reviewed and you will be contacted if we have availability.

General Consideration - All Locations

Not seeing a position of interest right now? Send your application to [email protected] for general consideration. It will be entered into our database for future opportunities.